Effective collaboration and communication is vital for any project or virtual team. Here I have listed my top 5 tools to improve team collaboration and communication.
Asana is a project management tool where you can create a series of projects for your business. Within a project you can create and assign different tasks and subtasks to various team members. Individual tasks can be can be given ‘tags’ and a completion date, enabling team members to know when tasks are due, and so that they can find related tasks within a project. You can create various topic ‘boards’ within projects, each ‘board’ contains tasks to be completed which are associated to that topic. Asana can be linked to various other tools and systems, including your Google calendar, so you can keep track of all your project dates amongst the rest of your calendar items.
Voxer is effectively a walkie-talkie app / voicemail app where you can leave a voice recorded message for your clients or team members to retrieve and listen to when they wish. I find this app useful as you can listen and re-listen to messages, and even reply via text through the app if you want to. Voxer is more productive than a Whatsapp group, as the voice messages don’t get lost in noise. I highly recommend Voxer, and the cost is low.
Slack is a great tool for team communication and collaboration. Slack allows you to open several channels or threads for team communication and collaboration on various topics relating to your business. Channels can be opened for topics such as social media, business development, or client work, with team members assigned to channels concerning their respective roles. Each channel is effectively a message board, where you can write messages to other members, share documents, and images. Slack is best for team members who are on the go, or teams which have numerous threads to discuss.
4. Google Docs
Google Docs is an oldie but a goodie and this tool is best used for teams who are collaborating on documents which require multiple team members to view, add content, or make comments. By using Google docs, long gone are the days when you had to email Word documents backwards and forwards to team members. This programme allows users to log on anywhere and review documents and/or edit documents.
LastPass is a password storing and sharing facility, where you can store and share your personal and client’s passwords securely. LastPass gives you the ability to share passwords with clients or team members who require access to your most used tools in your business without revealing the *actual* password. This website is a secure and easy way for your clients to access your tools without learning your passwords. LastPass has a handy chrome extension, so all your passwords can be populated straight into your tools. This feature makes password handling secure and efficient.
These are my top 5 tools for team communication and collaboration, by using these tools you will find yourself on top of projects, able to best manage your virtual team, and effective delegation will open up time in your day for revenue generating tasks.
If would you would like to hear more about how Virtually Amy Kneale can manage your virtual team, implement systems into your business, and complete tasks which consume your day then please contact us.